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How to create a group Tour and invite people to it?

Shared experiences are the best. With group Tour, you can not only add other users to your Tour, but also share real-time route updates with the participants. Regardless of the group size and individual speed, all participants stay on track and see the same route. Participants will receive a notification about the Tour invitation and can then view the planned Tour in their profile and use it for navigation on their own devices. The option to organize a group Tour is available after saving the Tour and at any time through the Tour details under Profile () > Planned.

Note: To share Tour updates with participants, an internet connection is required for both the organizer and the participants. Participants must allow komoot to send notifications in their phone settings. 

Who can participate in a group Tour?

Anyone who has a komoot account with an unlocked Region for where the group Tour starts is eligible to participate in the Tour. It is not necessary to follow or be friends with other komoot users. You can simply invite them to the Tour using the QR code or the invitation link. The komoot app on the smartphone or on a Garmin device is required to participate in the group Tour.

Note: You can also invite people who are not connected to you on komoot using the QR code and the invitation link.

How do I invite participants to a Tour?

If you want to create a group Tour, plan your Tour as usual or save a Tour from the Discover section. Then, through the Tour detail page, you have the option to organize a group Tour, which automatically turns the Tour into a group Tour. To invite participants, access the planned Tour and select Organize group Tour (). As soon as the first participant accepts the Tour, instead of the "Organize group Tour"-button, the profile pictures of the participants will be displayed. To invite more people, click on Participants > Invite. Choose one of the following options to invite participants:

  1. Invite komoot users whom you follow through the Invite button next to their username.

  2. Invite komoot users whose email address you know through the search field.

  3. Invite someone who isn't in your komoot network by using the QR code of your Tour.

  4. To invite many people at once, eg. via WhatsApp or email share the invitation link.

Note: Participants can also be added while the group Tour is already running. As an organizer, simply click on the profile picture displayed in the top right corner during navigation. This will take you directly to the participants page, where you can invite additional participants as described above. 

Inviting users whom you follow

If you are planning a group Tour with people you already follow on komoot, you can easily invite them through the invite button next to their username.

Tip: In case you granted komoot access to your phone contacts, the displayed list will contain users whom you follow as well as your phone contacts.

  1. Click on your username in the top right corner.
  2. Select Planned under Tours.
  3. Select the Tour you want to invite someone to.
  4. Click on Organize group Tour ().

  5. Look for the user you want to invite through the provided follower Recherchez l'utilisateur que vous souhaitez inviter dans la liste des personnes qui vous suivent. .

  6. Confirm your selection by clicking Invite.
  1. Open Profile ().
  2. Select Planned under Tours.
  3. Select the Tour you want to invite someone to.
  4. Tap on Organie group Tour ().
  5. Look for the user you want to invite through the provided follower list.
  6. Confirm your selection by tapping + Invite.

The invited person will receive a notification on their mobile phone, allowing them to either accept or decline the Tour. Invited users will also find the invite in their Discover feed as well as in the notification center ().

Once a participant has accepted the Tour, any changes performed by the organizer (the Tour creator) will be visible to the invited users. Participants will receive notifications on their mobile devices. In the event of a decline, the Tour organizer will receive an alert in the notification center ().

Inviting participants through the search

If you are planning a group Tour with people you are already connected to on komoot, follow these steps to invite them to your Tour.

Tip: In case you granted komoot access to your phone contacts, the displayed list will contain users whom you follow as well as your phone contacts.

  1. Click on your username in the top right corner.
  2. Select Planned under Tours.
  3. Select the Tour you want to invite someone to.
  4. Click on Organize group Tour ().
  5. Search for people you follow or enter an email address in the search field to invite someone without a komoot account.
  6. Confirm your selection by clicking Invite.
  1. Open Profile ().
  2. Select Planned under Tours.
  3. Select the Tour you want to invite someone to.
  4. Tap on Organize group Tour ().
  5. Search for people you follow or enter an email address in the search field to invite someone without a komoot account.
  6. Confirm your selection by tapping + Invite.

The invited person will be notified through notification center () and the the Discover section, where they can accept or decline the Tour. Once a participant has accepted the Tour, any changes performed by the organizer (the Tour creator) will be visible to the invited users. For Tour changes, the participants will receive notifications on their mobile devices. In the event of a decline, the Tour organizer will receive an alert in the notification center ().

Invite participants using QR code

By scanning the QR code, participants can be quickly and easily added to the Tour. For example, if you meet someone at the beginning of a group ride who you are not yet friends with on komoot or whose email address you don't know, you can simply share the Tour using the QR code. This article explains in detail how to invite participants to a Tour using a QR code.

Once a participant has accepted the Tour, any changes made to the Tour will be visible to the invited users. Participants will receive notifications on their mobile phones. In case of rejection, the Tour organizer will receive an alert in the notification center ().

Invite participants via link

Do you want to invite many people at once? Create an invitation link and share it on social media, in a WhatsApp message, or in an email. Anyone who receives this link can join your Tour, given they have a komoot account.

Note: Invitees without a komoot account can view the Tour if its visibility is set to public. However, they won't be able to accept the invitation.

Here's how you can invite participants via the link:

  1. Click on your username in the top right corner.
  2. Select Planned under Tours.
  3. Select the Tour you want to invite someone to.
  4. Click on Organize group Tour ().

  5. Click on the copy-icon () or manually select and copy the displayed link.

  6. Share the link on your preferred platform/ people.
  1. Open Profile ().
  2. Select Planned under Tours.
  3. Select the Tour you want to invite someone to.
  4. Tap on Organie group Tour ().
  5. Click on Invite with link which will open your phones sharing opetions.
  6. Copy the URL or share on your preferred platform/ people.

How do I, as the organizer, start a group Tour?

There is no difference in the procedure for starting the Tour compared to a regular Tour. The organizer opens the Tour through the komoot app Profile > Planned Tour > select Tour and starts the navigation. After the Tour starts, all participants will receive a notification that the group Tour has started.

Tip: Navigation can also be done through the komoot app for Garmin if the Garmin device supports komoot navigation.

Attention: The auto automatic rerouting function is not available for group Tours.

Making Tour changes

If you want to use a different route spontaneously, you can simply change the Tour using the komoot app on a mobile phone. There are two options:

1. In the navigation overview

During the ongoing navigation, tap on the point on the map that you want to add. Confirm your selection with "Add to tour". More details on how to replan a Tour while a running navigating can be found in this article.

2. In the Route planner

Pause the Tour and make the changes through the Route planner. More details on how to replan a tour while a running navigating can be found in this article.

Regardless of how the changes are made, all participants will receive an app notification informing them about the update. By clicking on the notification, the Tour will open. If the navigation screen is already open, the option to accept or reject the changes will appear for a few seconds. After 15 seconds, the update is automatically applied.

Tip: If you are using a Garmin device which supporters the komoot navigation, you will receive a notification regarding the updated route, allowing you to seamlessly continue your navigation on the Garmin device.

Resend route to all participants

All Tour changes will be automatically sent to the participants. Additionally, the organizer also has the option to resend the route to all participants using the Resend route to all participants feature, accessible from the participants page. 

Remove participants from a group Tour

To remove participants from the group Tour, open the Tour, then tab on Organize group Tour/ click on the Participants and click on the 'X' next to the name of the participant you wish to remove. On the Website you can directly tab Revoke invitation next to the username you want to remove. Confirm your intention to revoke the invitation by clicking Revoke.

Do participants see the current location of the organizer?

No, participants cannot view the organizer's current location within the navigation interface. Each participant will independently record their own Tour and only see their own location.

Komoot Premium The organizer can share their location separately through Live Tracking.

I want to organize a multi-day group Tour, how do I do that?

Plan the Tours in multiple stages. It is best to plan one stage per day and then invite the desired people to each stage. The Multi-day Planner currently does not have the group Tour function.

Is it possible to change the organizer of a Tour?

No. The organizer is always the user who first invited participants to the Tour. 

Communicate expected start time and date

To ensure your participants arrive on time, utilize the comment section in the Tour to share relevant information about the date and specific time the group Tour will start.

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